Jewel - Gold

Gold Module manages transactions and details of precious metal categories and items. It controls the receipt & issue of gold from vendors and casters. Purchase orders for gold are recorded here and so are invoices raised by vendors against those purchase orders.

Integration with the Inventory & Accounts Payable and General Ledger modules keeps the data in all modules current making it easier to get real time reports for decision making.

Module Highlights

• Metal items can be categorized and cost calculation based on various size and weights can be obtained
• Daily price of gold can be stored and a comparative analysis of the price fluctuations can be viewed
• Manages all transactions from caster amount to metal items and has a flexible coding scheme to define an Id of choice for casters & metal item categories
• Manual posting gives complete control over posting of transactions
• Protects all posted transactions from further alteration ensuring highest form of data security
• Flexible reporting system to print reports like Purchase Order, Caster A/c statements, Caster Gold balance and Caster Credit Notes in predefined formats for multiple accounting periods and range of values

Setup

• Caster Category
  This section is used to define different classes or categories of casters whose services are used by the organization .The parameters to distinguish between the classes can be arrived upon based on the business needs of the organization.
• Caster
  This section is used to enter the details of each caster. Information once entered is used to prepare the different documents related to the transactions done with casters.
• Metal Item Category
  Metal items that have common characteristics can be grouped together. The information common to the category is entered here and is copied later when required for individual metal items.
• Metal Item
  Information pertaining to individual metal items like price, weight, and vendors available for the same is stored here.
• Metal Item Query
  This is used to run a quick search for a particular metal item instead of going through the entire list to locate a specific instance.
• Gold Daily Price
  This is a facility to enter the daily price of gold. Information once entered here is picked by the other sections in this system to calculate costs and mark up related pricing.
• Update Metal Cost
  This feature makes a provision to update the costs of metals that are subjected to fluctuations.
• Update Labor Cost
  The cost of labor too is subject to variations depending on the economic scenario and other factors. This feature enables you to take into account any changes that may have taken place in the labor cost. These changes are then reflected while calculating labor charges for a particular style, job work etc.

Transactions

• Casting Purchase Order
  This is issued to a caster .It specifies the kind of work to be done and / or / the quality and quantity of gold to be used.
• Casting Invoice
  This screen enables a user to record and maintain details of invoices received from casters. The caster sends an invoice alongwith the completed work.
• Casting Credit Invoice
  This helps to record details of the invoice against which no payment / no immediate payment it to be made .It is a record of the returns / issues without immediate monetary transactions.
• Make Transaction View Only
  Transactions that have been entered into can be made as view only to ensure that they are not altered. This can be done for a particular transaction or a range of transactions.

Reports

• Gold Transaction Register
  The gold transaction register enumerates all transactions i.e. issues and receipts that have taken place .It provides details of the transactions for a date or for a range of dates alongwith metal type, weight etc.
• Casting Purchase Order Register
  This feature is used to view the list of purchase orders that have been issued to casters with the individual and summarized amounts.
• Casting Invoice
  This provides a list of all invoices received from casters .By using this report the management can deduce which jobs have been completed the total amounts due for the same.
• Casting Credit Invoice
  A list of goods/ casting service received on credit can be obtained by running this report.
• Open Purchase Order Report
  A list containing details of purchase orders that are termed as “open”, (i.e. POs that have been issued to casters but for which the services are yet to be rendered or the goods are yet to be received)
• Caster Account Statement
  This has details of amounts due to casters including the labor charges to be paid etc .It also has details of debits, credits and the quantity of gold issued and received, making it the much needed tool to track the complete activity of a caster.