Jewel - Production & Quality Control

Production module is essential to the jewelry manufacturing & workbag creation process, which is unique to this industry. The details of items to be produced along with contents like the casting and stones involved can be traced using the features inbuilt in this module. The efficiency obtained at the various stages of production can be measured enabling the management to take crucial decisions on manufacturing in- house or to outsource to contractors.

Module Highlights

• Defines processes (activities) for different stages of manufacturing and execution of work against production Order and offers detailed information of work in progress
• Generation of production requests from sales orders received
• Facility to segregate production requests as in house or to outsource by automatically raising purchase orders
• Activity management system provided to track the progress of workbag creation from receipt of production request to completion of workbag
• Provision for customization of activities with respect to company procedures
• Generates detailed production & rejection reports. These details are available date-wise, lot -wise and order-wise, which help in production analysis on a historical basis

Setup

• Stage
  The item or style to be produced goes through several stages before reaching completion. This feature allows the user to define the various stages as required in the process.
• Activity
  Activities are actions than need to be done to done in a particular stage before the item / style/ workbag is transferred to the next stage.
• Department
  This is used to define the departments involved within the company or external entities in the jewelry production process .For example; diamond & casting are separate departments

Transactions

• Inbox -Sales Order
  The production department will begin to manufacture items only against production requests that can be viewed in this section. Production requests are generated against the sales order details received through the sales order module.
  This screen is used before beginning actual production. It is literally an inbox that is filled with sales orders received.
• Process Production Request
  This section is used to view a complete list of production requests that need to be fulfilled .It also segregates the requests into ones that need to be addressed in house and those that need to be outsourced to vendors. Besides generating and maintaining a record of workbag details, it provides the facility to directly generate and print purchase orders for vendors directly from this transaction screen.
• Print Workbag
  This section is to be used print important workbag details like content, style, weight, description, etc. Apart from being systematically displayed on the document these details can be bar coded and the bar code can be printed on the same document. This proves to be useful to the recipient department/ users, who have to only scan the bar code to determine whether they have received the workbag as they had expected. This process helps save on time & effort associated with repeatedly verifying workbag contents.
• Transfer Workbag
  This section is used after work has been completed by a particular department / operation & is ready to be transferred to another department or the next stage .The screens here enable the user to record transfers (of workbags) that are made from the sales, production, diamond and casting departments. These are used to record transfers from
  • Sales to production
  • Production to casting
  • Production to diamond
  • Casting to production
  • Diamond to production
  • Style quality check to approved or rejected stock
  • Style approved to shipping stock

  It is evident from the above description that the solution provides for tracking and movement at each stage thus proving to be the ideal solution for the jewelry industry.

• Void Work Bags
  The “Void” feature provided is used to indicate, “a certain operation will not be performed” in the process. This is used mainly when the diamond or the casting process is not going to be used for a particular workbag.
  In some cases the entire workbag will not be processed. Since the workbag (or the workbag number) has been generated there needs to be a way in which the “generation” of the workbag has to be nullified or cancelled. This is done using the “void” feature.
• Fill Workbag from Approved Stock
  An organization, owing to a variety of reasons, may have some quantity of items (finished) already available with it in stock. On receipt of a production request for similar items, they need not produce new stock since the orders can be fulfilled using the stock available with them.
• Transfer Anywhere
  This screen is used when a process or processes have to be skipped. According to the management, it may not be necessary for all workbags to pass through all processes to be denoted as completed work bags .In such instances the workbag can actually be “lifted” (or more specifically) transferred from the stage/ process it is in to the desired stage/ process.
• Work Bag Tracking
  The entire workflow or the movement of a workbag can be divided into various activities or a series of logical steps that it must cross before it is called a “completed workbag”. Being a visual representation, “Xs” contained in the columns denote the stage of completion.
• WIP Tracking
  Similar to the work in process above, WIP tracking, or work in process tracking is used to understand the degree of completion using different parameters like completion sales order wise, style wise and work bag wise.
  This screen is used as a “work in process” tracking mechanism. This tracking is done with respect to various aspects. It gives a chart or pictorial view of the work in process
  The various options provided are:
  • Tracking with respect to “style”
    This displays the work in process for a particular customer for a particular style.
  • Tracking with respect to “workbag”
    This displays the work in process for a particular workbag for a particular customer.
  • Tracking with respect to “sales”
    This displays the work in process for a particular sales order for a particular customer.

  The stages have been abbreviated and “X,” indicates the current sage associated with the workbag.
  Facility is provided for customization to change the position of the columns and to even sort and filter columns besides using the same screen to “drill down” to details of each transaction.

Reports